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May 12, 2020

5 Ways to Achieve Efficient Construction Project Management

projmngt-1Managing modern construction projects is a complex and challenging process. With the need to meet short deadlines, handle resource constraints, and increase productivity and keep accurate financial records, how can general and specialty contractors manage projects without exhaustion?

With better planning and modern construction management software tools, it’s possible to make project management a rewarding and streamlined task with higher efficiency and productivity. These five tactics can help you achieve smarter project management.

1. Develop a Detailed Pre-construction Plan

Before you start a new construction project, lay a solid foundation for success by identifying the needs of each stakeholder. Set clearly defined project goals. Make a full specification of the scope for the project. Ensure that all team members know their roles and responsibilities.

Making detailed project specifications and plans will help you visualize the entire lifecycle of your project. You’ll be able to see the five main phases of project management which include:

  • Initiation
  • Planning
  • Launch
  • Performance
  • Closure

For each phase of your project management, you should create incremental deliverables. Set some criteria that you can use to track and measure your success. These should include:

  • Project milestones
  • Budget
  • Quality control checks
  • Documentation for regulatory compliance

With a detailed plan, you can perform periodic evaluations at the end of each project phase and increase the likelihood of completing the project with the original cost estimates and within established deadlines.

Today, many construction project managers use ProCore software for efficient project planning and control. It helps users input and track all tasks involved in each project phase as well as their estimated time and cost. You can use it to create project milestones, monitor tasks on the critical path, and ensure that your project is completed on time and within budgetary limits.

2. Build a Solid Team

Selecting a team with highly skilled and well-motivated workers is an essential step toward project success. After defining the roles of each team member in the plan you made earlier, it’s time to put an effective project team in place. Make sure you assign team members with the right personality, talent, skills, and work ethics to each project role. Everyone on your team must know exactly what they’re required to do daily and how to report their tasks to you or their immediate team leader or supervisor.

Carefully select your project team leaders. Their aptitude and attitude determine the cohesion and effectiveness of the team. Choose leaders that inspire all members of their team. When selecting leaders, look out for people who relate well with their peers and can encourage them to keep moving ahead when they face tough resource constraints and short deadlines.

To enhance communication and collaboration among team members, you can use ProCore’s communication tools. They make it easy for team members to use their mobile devices to request information and get instant access to accurate, up-to-date project documents. Team members also receive notifications when a document has been updated by another member of the team.

3. Create a Streamlined Documentation Process

Work towards having digital copies of all construction documents that are updated in real-time and available in cloud-based storage systems. Prompt accessibility can have a huge impact on the success of your project. From the start of your project until you achieve clearly defined milestones and bring it to a conclusion, you have to ensure that vital reports and other project documents are available and approved by relevant stakeholders.

Many times, well-managed projects experience delays and require budget reviews. When this happens, you need to have all the required documentation accessible at the touch of a button. These documents must have well-defined audit trails to prevent conflicts, avoid legal issues, and prevent further delays in the overall project schedule.

4. Enhance Communication and Real-time Collaboration

When real-time data is available to every member of the project team, communication and collaboration become more efficient. To make a modern construction project successful, every participant including, architects, designers, vendors, office staff, field teams, contractors, and project owners must have access to important documents and project details throughout its duration.

Plan for effective communication and make every effort to follow it. During the project, all communication channels should be open for periodic and instant requests. Communication should be open, unambiguous and honest. Use project management tools that enhance collaboration and real-time data delivery and workflow, so each team member can have instant access to accurate information.

5. Keep Track of Vital Project Details

To keep your projects running smoothly, you need to be vigilant. Monitor the progress of all tasks and jobs on the critical path continuously.

Never assume that all is well because materials are moving and concrete structures are rising. You must keep an eye on the progress of tasks that cause a delay in the final completion time. While you may rely on experience you have gathered from managing similar projects, you should also strive to use the best management tools available for construction projects.

Since there are many uncertainties in the execution of projects, and there’s a thin margin for profit, it’s essential to have precision, confidence, and efficiency in your financial and accounting processes. Sage 300 Construction and Real Estate helps your financial team make smart decisions and carry out tasks without halting the execution of the project. Sage 300 CRE makes it easy for external and internal teams to use powerful reporting tools to make timely and important decisions during the project’s lifecycle.

Sage 300 CRE provides accurate information in real-time for construction company owners. An executive dashboard provides access to all the vital business indicators that are essential for tracking business performance.

Request a Demo Today

Do you want to see a demo of ProCore or Sage 300 CRE project management software? These two solutions can transform the way you manage projects and help you avoid unnecessary losses of time, resources, and productivity. Contact us to request a product demo today.

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