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April 02, 2020

Capturing Accounts Payable Documents Remotely

paperless-3Capturing Accounts Payable Documents Remotely

Working remotely can sometimes seem like a headache. Years ago, it was a touch-and-go experience as not all office systems were built to work via remote platforms. There was also the sense that as an industry, construction professionals needed to be hard-wired into their central office, which is why so much of the workforce became accustomed to visiting the home office after a long day on the jobsite.

If anything, the recent pandemic emergency has reminded construction professionals (and many others) how far we’ve come. While cloud technology has enabled much of this, technology companies have also devised new solutions that respond to the variety of work environments construction professionals find themselves in.

While it can be difficult to find silver linings, the COVID-19 pandemic has revealed we are equipped to work from anywhere, and solutions like TimberScan now make it possible to share, store, and track any invoice from anywhere – jobsite, home office, hotel – even the beach, if your next project is somewhere tropical. Read on to learn how TimberScan can support your project teams via hosting sites, virtual private network, or cloud-enabled mobile app.

Process Invoices Quickly without the Headaches

Let’s face it: hunting down paper documents was never convenient. In fact, it was a major time hog, and keeping records on paper often led to human errors, if not a total loss of the document when the file went missing. For years, construction companies that grew weary of the paper chase have been migrating to programs like TimberScan for these reasons and more, which is the only enterprise content management system designed specifically for Sage 300 Construction and Real Estate. Plus, its built-in imaging technology provides crystal-clear captures of all types of project files.

Of course, the increased speed associated with locating and sharing project paperless invoices is just one of the benefits of TimberScan – it also expedites the accounts payable approval process. By automating ingestion and coding, invoice and supporting documents are seamlessly routed to the correct approver for expedited approval. Invoices are securely stored for easy access and viewing, which helps teams quickly determine who has approved and who hasn’t – and TimberScan creates a complete invoice packet that includes the invoice, approval page, all supporting documents, and a copy of the check when cut.

With teams working remotely and the economy fluctuating, it’s more important than ever to keep projects moving forward. With TimberScan, all critical files – whether an Excel spreadsheet, AutoCad drawing, videos, or emails – can be acquired and stored for easy access no matter where your team is stationed. Combined with the ability to automate and simplify the A/P approval process by submitting invoices to the right approver for rapid response, TimberScan is a powerful tool that puts your entire business at your fingertips – without ever stepping foot in the home office.

Sage products like Sage 100 Contractor, Sage 300 CRE, and Sage Estimating (among others) are supported by Atkion and Swizznet, which offer USI customers high-availability hosting environments that can easily scale as demand increases. In addition, TimberScan is supported by a cloud-based mobile platform that enables paperless routing and approval of invoices from remote locations, allowing your team to review, approve, reroute, or reject from anywhere. Plus, your team can even code and approve invoices while offline – TimberScan Mobile will automatically sync the next time they’re online.

Contact Us for a Demonstration

United Solutions understands that now, more than ever, your remote environments demand mobile, cloud, and hosted solutions that keep project teams moving forward. Contact us today for a virtual demonstration of TimberScan and other remote-friendly platforms and applications.

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