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February 08, 2018

Sage 300 CRE: Steps to Setup NYS FMLA Deduction

In 2016, Governor Cuomo signed into law the nation’s strongest and most comprehensive Paid tipsTricks.gifFamily Leave policy.  Starting January 1, 2018, New York State's Paid Family Leave provides New Yorkers with job-protected, paid leave to bond with a new child, care for a loved one with a serious health condition or to help relieve family pressures when someone is called to active military service abroad.[1]

Employers, this may be applicable to you even if you are a non-New York State (NYS) business doing work in NYS with NYS domiciled employees

Insurance coverage for Paid Family Leave benefits generally will be added to an employer’s existing disability benefits policy. Paid Family Leave coverage is funded by employee payroll contributions.  If you as an employee are eligible for Paid Family Leave, you will pay for these benefits through a small payroll deduction equal to 0.126% of your weekly wage. In 2018, these deductions are capped at the annual maximum of $85.56.  You can use the ny.gov/pflcalculator  (Ctrl + Click to access this calculator right from here) to get an estimate of your weekly deduction.1

Here are the steps you should follow to set up this new deduction.

  1. Make sure that eligible New York State (NYS) jobs have the following two settings:
2. Set up 2 Public Formulae:
  • ANYFMLA$ - IF((Pay Type(PR Time) = “Regular” OR Pay Type(PR Time) = “Overtime”) AND State(PR TIME) = “NY”, Amount(PR Time))
  • FMLA Basis – MIN(LOOKUP(Amount(PR Check Pay), Employee (PR Check), Period End Date (PR Check), Check Sequence (PR Check), “ANYFMLA$”) * .001267, 1.65)

3. Setup a new Pay ID (ACCRUAL pay type) as follows:








4. Setup a new Deduction as follows:










5. Add the new Pay ID and new Deduction to eligible employees as follows:
  1. Pay ID:


    6. Make sure that eligible employees have their Residence and Work States setup as follows:


As always, TEST, TEST, TEST your setup using realistic data and various scenarios (such as different Pay IDs, different pay types, gross wages over/under the statutory maximum).  Should you need any assistance with this setup, please call your United Solutions, Inc. consultant.

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