Have you joined the paperless revolution? Going paperless is an undertaking that looks different to every business and industry. But if you knew the benefits that paperless solutions could offer, you might be a little quicker in jumping on this growing trend.
And yes, there’s more to going paperless than the eco-friendly aspect.
One of the most noticeable benefits our clients love about Sage Paperless Construction is being able to banish the paper chase saddling accounting departments. But that’s not all it can do for you.
Take a look at some other ways you can leverage Sage Paperless to make every work day a better one:
From contracts and change orders to photos and emails, you can harbor all your project management documents in a single system.
This eliminates the need for loose papers and ensures that everyone who needs these documents can access them in a moment’s notice. Distribution is instant, too. No more making copies or waiting for someone to show up to the job site with a file in hand.
If you’ve been in the construction business for a while, you already know there’s almost no end to the forms you use on a regular basis. Ledger adjustments, HR forms and paperwork, service work orders, purchase requisitions, plus all the receipts, plans, and drawings to get your project off the ground.
Our Sage Paperless Construction solutions offer no limit to document and data storage and management. You can easily create a single knowledge base that houses all your important forms, as well as scan receipts, drawings, and other critical data into the system for safe keeping.
One of the hidden benefits that many companies don’t initially consider is the time-saving factor of going paperless.
Often times, simply locating the right forms or documents can be a challenge, especially if you’re having to find something from months (or even years) prior.
Housing everything in a common digital archive makes a deep search-and-rescue effort as obsolete as the 8-track. When processes are streamlined, your admin team can be more efficient. You can deliver quicker customer service. And you stay more organized, which can reflect positively on your reputation as a business.
Saving money is one of the seemingly obvious advantages of going paperless, but the savings might be more than you realize.
Published research estimates that a single four-drawer file cabinet costs around $25,000 to fill and another $2,000 per year to maintain. This includes the cost of materials and the required man-hours to properly manage it.
Did you realize you might be spending that much just on your paper records?
If you’re already using (or have been considering using) other Sage solutions like our Sage Construction 100 Contractor or Sage 300 Construction and Real Estate Software, you’ll be glad to know we designed this system with our other solutions in mind.
We make it easy to integrate the paperless features with our Sage 100 Contractor and Sage 300 Construction and Real Estate software to give you a well-rounded, seamless approach to daily business.
What can going paperless do for your construction business? What would it look like? And how is it an improvement versus what you’re already doing?
United Solutions provides unmatched software solutions and support for more than 3,000 clients in the construction, real estate industries. We enable our clients to operate at peak efficiency and maximize their profits.Read More
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