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August 29, 2019

Why the Daily Field Report Matters

constructionreportsField reporting is a basic tenet of working in the construction industry. On the surface, it sounds straightforward: a daily report from the jobsite that documents key events and status updates to provide a clear picture of what did and did not happen. The importance of the jobsite field report is such that accurate reporting is key, but given the amount of work on the average superintendent’s plate, consistent reporting can sometimes take a back seat to other priorities.

This, unfortunately, is a problem for most construction companies due to the potential legal ramifications that can stem for missing data or inaccurate field reporting. Companies hoping to play catch up by reporting at the end of the week or the month will often miss key details, which can prove consequential if legal action is threatened.

Not only that, accurate field reporting can help companies make key improvements by noting performance gaps in the field. Let’s take a look at some of the more critical components of field reporting that every contractor should capture.

The Must-Haves of Jobsite Field Reporting

The current crop of construction technology tools is designed to create greater jobsite efficiencies, from eliminating the need to circle back to the home office to encouraging greater collaboration when team members are located in disparate locations. Similarly, field reporting tools now use mobile interfaces to eliminate the need to return to the jobsite trailer to take notes, as superintendents can log events in real time via a mobile-enabled platform.

When creating field reports, it’s important to remember that small details – like the weather – should be notated. High-quality photos should also accompany any updates, and the data and photos associated with reports should be stored in a secure location and routinely backed up.

Knowing who is on the jobsite each day, along with a list of equipment, are other details worth noting, as is capturing daily materials deliveries with all the nitty-gritty data like time of receipt and purchase orders. To really make your daily reports hum, consider recording production units and percentage complete directly into job cost accounting software.

Last but not least, don’t forget to email reports to the proper contacts and capture employee time sheets for automatic entry into corporate payroll systems.

Putting Mobile Tools to Work

Mobile field operations software has grown to not only streamline field reports submissions but a host of other vital project reports as well. Products like Sage Field Operations are able to keep projects moving forward by enabling submissions of change orders, RFIs, and RFPs directly from the field.

While access to real-time data is a benefit, so is the elimination of duplicitous data entry and other errors that cost time and money. To find out how mobile field tools can improve your daily reporting and data accuracy, contact USI today for a product demonstration.


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